You have arrived looking for DD Form 1640. Before you download, confirm this is the right document: Request for Plant Clearance. Full title: DD Form 1640, Request for Plant Clearance, January 2016.
Next, check the edition. You want not stated, currently carried as not stated by the publisher. Then confirm the form applies to you — this is a Department of Defense form, so you use it whether you serve in the Army, Navy, Air Force, Marine Corps, Space Force or Coast Guard under Defense jurisdiction.
After that, turn to timing. The requirement comes from not stated; the form is maintained by not stated. Local implementing instructions fill in the dates, so check with the office that will receive your copy.
Before you download, pick your approach — editable file or printed page. What follows covers the formats first, then the entries, then what you do afterward.
Begin at the top and move down. Enter your identifying data first, then the body of the form, then the signature block. The sequence is printed in that order because entries below frequently follow from entries above.
Check the edition before you type a word. The date appears on the face of the form; it should read not stated. When it does not, discard the file and take a fresh copy from this page. Department-level revisions replace the blank across all services simultaneously, which means an old printout can be out of step everywhere.
Look up an unclear item on the form face before anywhere else, then in not stated. Should the two texts conflict, the directive is the one you follow.
Download the form
Begin by choosing a file. Available here: PDF. Plan for 1 pages and about 26 entries.
Download the pdf first. After it opens, test a field with your cursor. Fillable means you type, tab to the next box, and save your work inside the file. Printable means the page is a flat blank, so print it and write your answers in ink.
Type when you can. Printed entries stay legible after the form is scanned, copied and forwarded, and handwriting often does not survive that trip. If you must write by hand, use block capitals and press firmly.
What the form asks for
- 1. Date Prepared (four digit year, two digit month, two digit day).
- 2. To (Include ZIP Code).
- 3. From (Include ZIP Code).
- 4. Gross Value of Inventory Schedules (In dollars).
- 6. Procurement Instrument Identification Number.
- 7. Prime Contract End Item.
- 8. Subcontract Number.
- 9. Name and Address of Prime Contractor (Include Zip Code).
- 10. Name and Address of Subcontractor (Include ZIP Code).
- 11. Location of Property.
- 5. Schedule Partial Number.
- 12. Type of contract. Press space bar to mark X in first box if fixed price, second if cost type, third if facility, fourth if lease agreement, fifth if formal storage agreement, or sixth if bailment.
- 13. Type of inventory. X first box if termination, second if residual to completed contract, third if change order, fourth if excess to active contract, or fifth if production equipment.
- 14. Remarks.
- 15. Enclosures(s). Include Prime Contractor's Certificate of Allocability and Statement of No Further Requirements for the Property.
- 16. Requesting Official. a. Typed Name (last, first, middle initial).
- 16.b. Title.
- c. Signature.
- 16.d. Date signed (4 digit year, 2 digit month, 2 digit day).
- First Endorsement. 17. To (Include ZIP Code).
- 19. Date (4 digit year, 2 digit month, 2 digit day).
- (1) Disposition will be accomplished under this case number. Please refer to this assigned case number in all correspondence pertaining to the above enclosures.
- 20. Plant Clearance Officer. a. Typed Name (last, first, middle initial).
- 20.b. Title.
Submit the completed form through the channel not stated or your local guidance specifies. Save a copy for yourself before it leaves your hands, whether that means a scan, a photograph or a duplicate file.
If the form points you to another document, you can find it by number alone. DD numbering runs across the whole Department, so you do not need to work out which service issued it — one number, one form, everywhere.
Be careful when a procedure pairs this form with a service form. Read the prefix, not just the digits. Service forms answer to a service proponent, while DD forms answer to not stated or an equivalent Department office, and the two sequences were never aligned. Grabbing the wrong prefix gets you a form that has nothing to do with your task.
Plan to repeat this step whenever the form comes up again. Revisions follow directive changes, changes in what data is collected, and updates to notice language. Since nobody notifies you, check not stated at download and you have covered it.
Before you go, note what is not covered here. You have the blank form and instructions for completing it; you do not have legal guidance, and no statement on this page determines what any office will do with your submission. Direct those questions to not stated, to the personnel office that serves you, or to the office designated in not stated.
Questions and answers
- What is DD Form 1640?
- DD Form 1640, Request for Plant Clearance, January 2016
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?