Start here if you have been told to submit DD Form 165. First, know what you are filling: Shipment of Funds. The document is titled DD Form 165, Shipment of Funds, January 2000..
Then look at the edition date: not stated, publisher status not stated. After that, ask whether the form covers your situation. It almost certainly does regardless of your branch — DD forms run Department-wide rather than through a single service.
Once you know the form fits, find out when you file it. not stated sets the requirement, and not stated maintains the form itself. Your own command or agency adds local timing on top of that, so ask your administrative office if the deadline matters to you.
Last in this stage, choose your method: complete it on screen, or print the blank form and fill it out in pen. The sections below take each route step by step.
Begin at the top and move down. Enter your identifying data first, then the body of the form, then the signature block. The sequence is printed in that order because entries below frequently follow from entries above.
Before your first entry, look at the corner of the page and compare the printed date with not stated. If they do not match, stop and download again. Old copies circulate in shared drives for years, and a DD form is revised centrally for every service at once, so a superseded blank may not carry the fields your reviewer expects.
Work through the fields one at a time and leave nothing blank. When a box does not apply to you, write N/A rather than skipping it, so the reviewer can see you read the question. Follow the date format printed beside each date field instead of the one you normally use.
When you reach a Privacy Act Statement, read it before you continue. It tells you the legal authority for collecting your information, what the Department does with it, who else may see it, and whether you have to answer at all. That last point is worth knowing before you supply personal identifiers, not after.
Sign only after every other entry is complete. Use ink on a printed copy, or a credentialed digital signature — CAC-based, in a reader that handles it — on an electronic one. A typed name satisfies neither method. Enter the date next to it before you close the file.
Run a final pass over the form. The errors that send it back are the same ones every time: old edition, gaps in required fields, unreadable handwriting on a scan, non-conforming dates, no signature or no date.
If a particular field puzzles you, read the instructions printed on the form first, then go to not stated. When the two disagree, follow the directive.
Download the form
First, look at what you can download. The set covers PDF, the form runs 2 pages, and you will complete roughly 200 fields.
Choose pdf as your default. Next, click inside a box. A fillable pdf responds by outlining the field and letting you type; the text stays in the document when you save it. A printable pdf does not respond, which tells you to print the page and complete it by hand.
Type when you can. Printed entries stay legible after the form is scanned, copied and forwarded, and handwriting often does not survive that trip. If you must write by hand, use block capitals and press firmly.
What the form asks for
- 2. Shipment number (by fiscal year).
- 9. Currency or coin. a. Type, line 1.
- 9.b. Denomination.
- 9.c. Quantity.
- 9.d. Monetary unit total.
- 9.e. Rate of exchange.
- 9.a. Currency or coin type, line 2.
- 9.b. Denomination.
- 9.c. Quantity.
- 9.d. Monetary unit total.
- 9.e. Rate of exchange.
- 9.f. Value in U.S. Dollars.
- 9.a. Currency or coin type, line 3.
- 9.b. Denomination.
- 9.c. Quantity.
- 9.d. Monetary unit total.
- 9.e. Rate of exchange.
- 9.f. Value in U.S. Dollars.
- 9.a. Currency or coin type, line 4.
- 9.b. Denomination.
- 9.c. Quantity.
- 9.d. Monetary unit total.
- 9.e. Rate of exchange.
- 9.f. Value in U.S. Dollars.
Submit the completed form through the channel not stated or your local guidance specifies. Save a copy for yourself before it leaves your hands, whether that means a scan, a photograph or a duplicate file.
When DD Form 165 references another form, search on the series and number. Because DD numbers are common to every military department, the number by itself identifies exactly one document.
Be careful when a procedure pairs this form with a service form. Read the prefix, not just the digits. Service forms answer to a service proponent, while DD forms answer to not stated or an equivalent Department office, and the two sequences were never aligned. Grabbing the wrong prefix gets you a form that has nothing to do with your task.
Do not archive this file and reuse it in a year. Forms are reissued as directives are revised, as data requirements shift, and as statutory notice text is amended. Your protection is simple: download fresh each time and confirm the edition date.
One thing this page does not do: tell you whether your submission will be accepted. We publish the document and explain how to complete it, and that is where our role ends. Nothing here is legal advice. Take questions about eligibility, applicability or procedure to not stated, to your servicing personnel office, or to the office named in not stated.
Questions and answers
- What is DD Form 165?
- DD Form 165, Shipment of Funds, January 2000.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?