You have arrived looking for DD Form 1638. Before you download, confirm this is the right document: Report of Disposition of Contractor Inventory. Full title: DD Form 1638, Report of Disposition of Contractor Inventory, October 1986..
Then look at the edition date: not stated, publisher status not stated. After that, ask whether the form covers your situation. It almost certainly does regardless of your branch — DD forms run Department-wide rather than through a single service.
After that, turn to timing. The requirement comes from not stated; the form is maintained by not stated. Local implementing instructions fill in the dates, so check with the office that will receive your copy.
Before you download, pick your approach — editable file or printed page. What follows covers the formats first, then the entries, then what you do afterward.
Now fill it in. Work from the top of the page downward, and do not jump ahead — the identifying block comes first, the substance of your entry second, the certification last. Later boxes often depend on what you put at the top.
Your first action is verification. Find the edition date on the form and match it against not stated. A mismatch means you are working from a superseded printing, and because DD forms change Department-wide rather than service by service, the office receiving it will notice.
Take the fields in order and answer all of them. Mark inapplicable items N/A instead of leaving white space. When you reach a date, copy the format shown on the form, since a reviewer reading a different convention may misread your entry entirely.
Do not skip past the Privacy Act Statement. It is placed ahead of the personal data fields on purpose: it explains under what authority you are being asked, what happens to the information, and what follows if you decline. Take the minute it costs.
Sign last, and sign properly. On paper that means ink in the signature block. Electronically it means a digital signature, usually applied with your Common Access Card in a reader that supports it. Typing your name into the field does not sign anything. Then add the date beside your signature — an unsigned or undated form is the most common reason one comes back.
Review before you submit. Look for a superseded edition, blank mandatory fields, illegible writing, dates in the wrong format, and an unsigned or undated certification.
If a particular field puzzles you, read the instructions printed on the form first, then go to not stated. When the two disagree, follow the directive.
Download the form
First, look at what you can download. The set covers PDF, the form runs 1 pages, and you will complete roughly 149 fields.
Choose pdf as your default. Next, click inside a box. A fillable pdf responds by outlining the field and letting you type; the text stays in the document when you save it. A printable pdf does not respond, which tells you to print the page and complete it by hand.
Prefer typing over writing. Your form will likely be scanned and emailed onward, and typed text reproduces at every stage while pen strokes fade or blur. When you do write, print in capitals so the receiving clerk can read it.
What the form asks for
- Section 1, Summary. Enter Industrial Plant Equipment Cases for On Hand Begining of Report Period
- Enter Industrial Plant Equipment Cases for Adjustments
- Enter Industrial Plant Equipment Cases for Receipts
- Enter Industrial Plant Equipment Line Items for On Hand Begining of Report Period
- Enter Industrial Plant Equipment Line Items for Adjustments
- Enter Industrial Plant Equipment Line Items for Receipts
- Enter Industrial Plant Equipment Acquisition Cost for On Hand Begining of Report Period
- Enter Industrial Plant Equipment Acquisition Cost for Adjustments
- Enter Industrial Plant Equipment Acquisition Cost for Receipts
- Enter Other Contractor Inventory Cases For On Hand Begining of Report Period
- Enter Other Contractor Inventory Cases For ADJUSTMENTS
- Enter Other Contractor Inventory Cases For RECEIPTS
- Enter Other Contractor Inventory Line Items For On Hand Begining of Report Period
- Enter Other Contractor Inventory Line Items For ADJUSTMENTS
- Enter Other Contractor Inventory Line Items For RECEIPTS
- Enter Other Contractor Inventory Acquisition Cost For On Hand Begining of Report Period
- Enter Other Contractor Inventory Acquisition Cost For ADJUSTMENTS
- Enter Other Contractor Inventory Acquisition Cost For RECEIPTS
- Enter Total Cases for On Hand Begining of Report Period
- Enter Total Cases for ADJUSTMENTS
- Enter Total Cases for RECEIPTS
- Enter Total Line Items for On Hand Begining of Report Period
- Enter Total Line Items for ADJUSTMENTS
- Enter Total Line Items for RECEIPTS
Submit the completed form through the channel not stated or your local guidance specifies. Save a copy for yourself before it leaves your hands, whether that means a scan, a photograph or a duplicate file.
When DD Form 1638 references another form, search on the series and number. Because DD numbers are common to every military department, the number by itself identifies exactly one document.
Be careful when a procedure pairs this form with a service form. Read the prefix, not just the digits. Service forms answer to a service proponent, while DD forms answer to not stated or an equivalent Department office, and the two sequences were never aligned. Grabbing the wrong prefix gets you a form that has nothing to do with your task.
Come back and check the edition next time you need this form. Editions change when the prescribing directive is reissued, when the information collected changes, or when the required notice language is updated, and none of those events reaches you directly. Verifying not stated at the moment you download is the whole defence.
Finally, understand the limits of what you have read. This page distributes a published Department of Defense form and describes how to fill it out. It does not give legal or procedural advice, and it cannot promise any outcome for your particular case. For that, contact not stated, your administrative office, or the authority identified in not stated.
Questions and answers
- What is DD Form 1638?
- DD Form 1638, Report of Disposition of Contractor Inventory, October 1986.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?