Start here if you have been told to submit DD Form 365. First, know what you are filling: Weight and Balance Personnel, Record of. The document is titled DD Form 365, Record of Weight and Balance Personnel, August 1996.
Next, check the edition. You want not stated, currently carried as not stated by the publisher. Then confirm the form applies to you — this is a Department of Defense form, so you use it whether you serve in the Army, Navy, Air Force, Marine Corps, Space Force or Coast Guard under Defense jurisdiction.
Then settle the schedule. You are working under not stated, with not stated responsible for the document, and your organization layers its own deadlines on that. Ask before you assume a date.
Finally, decide how you will complete it. You can type into a fillable file or print a blank and write by hand, and the rest of this page walks you through both paths in order.
Now fill it in. Work from the top of the page downward, and do not jump ahead — the identifying block comes first, the substance of your entry second, the certification last. Later boxes often depend on what you put at the top.
Check the edition before you type a word. The date appears on the face of the form; it should read not stated. When it does not, discard the file and take a fresh copy from this page. Department-level revisions replace the blank across all services simultaneously, which means an old printout can be out of step everywhere.
For questions about a specific entry, check the form's own instructions, and if that does not settle it, open not stated. The directive controls where they differ.
Download the form
First, look at what you can download. The set covers PDF, the form runs 1 pages, and you will complete roughly 149 fields.
All of it downloads free. When you are ready to work, do this: save the file locally, then open it in a full pdf application. Browsers often ignore field properties, and you can lose everything you typed.
What the form asks for
- Enter Name of first entry. Enter as Last Name comma First Name Middle Initial
- First Entry. Grade, Rate or Rank
- 1st entry - Where and when qualified.
- 1st entry - Station
- 1st Entry date assigned. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- 1st Entry date relieved. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- Enter Name of second entry. Enter as Last Name comma First Name Middle Initial
- Second Entry. Grade, Rate or Rank
- 2nd entry - Where and when qualified.
- 2nd entry - Station
- 2nd Entry date assigned. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- Enter Name of third entry. Enter as Last Name comma First Name Middle Initial
- Third Entry. Grade, Rate or Rank
- 3rd entry - Where and when qualified.
- 3rd entry - Station
- 3rd Entry date assigned. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- 3rd Entry date relieved. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- Enter Name of fourth entry. Enter as Last Name comma First Name Middle Initial
- Fourth Entry. Grade, Rate or Rank
- 4th entry - Where and when qualified.
- 4th entry - Station
- 4th Entry date assigned. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- 4th Entry date relieved. Enter Date as 4 digit year followed by 2 digit month and 2 digit day.
- Enter Name of fifth entry. Enter as Last Name comma First Name Middle Initial
With the form finished, route it to the office named in not stated or in your organization's own instruction. Keep a copy first. People rarely regret having one and frequently regret not having one.
When DD Form 365 references another form, search on the series and number. Because DD numbers are common to every military department, the number by itself identifies exactly one document.
Watch out for one trap here. If your instructions cite a DA form as well, do not assume the numbers are connected. DA numbering belongs to the Army alone; DD numbering belongs to the Department and is administered by not stated or another Department office. The same number in each system means two unrelated forms, so read the prefix before you download.
Do not archive this file and reuse it in a year. Forms are reissued as directives are revised, as data requirements shift, and as statutory notice text is amended. Your protection is simple: download fresh each time and confirm the edition date.
Before you go, note what is not covered here. You have the blank form and instructions for completing it; you do not have legal guidance, and no statement on this page determines what any office will do with your submission. Direct those questions to not stated, to the personnel office that serves you, or to the office designated in not stated.
Questions and answers
- What is DD Form 365?
- DD Form 365, Record of Weight and Balance Personnel, August 1996
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?