You have arrived looking for DD Form 362. Before you download, confirm this is the right document: Statement of Charges/Cash Collection Voucher. Full title: DD Form 362, Statement of Charges or Cash Collection Voucher, July 1993.
Then look at the edition date: not stated, publisher status not stated. After that, ask whether the form covers your situation. It almost certainly does regardless of your branch — DD forms run Department-wide rather than through a single service.
Once you know the form fits, find out when you file it. not stated sets the requirement, and not stated maintains the form itself. Your own command or agency adds local timing on top of that, so ask your administrative office if the deadline matters to you.
Finally, decide how you will complete it. You can type into a fillable file or print a blank and write by hand, and the rest of this page walks you through both paths in order.
Now fill it in. Work from the top of the page downward, and do not jump ahead — the identifying block comes first, the substance of your entry second, the certification last. Later boxes often depend on what you put at the top.
Check the edition before you type a word. The date appears on the face of the form; it should read not stated. When it does not, discard the file and take a fresh copy from this page. Department-level revisions replace the blank across all services simultaneously, which means an old printout can be out of step everywhere.
Look up an unclear item on the form face before anywhere else, then in not stated. Should the two texts conflict, the directive is the one you follow.
Download the form
Step one is picking the format. You have PDF to choose from, across 1 pages, with approximately 80 fields to complete.
Download the pdf first. After it opens, test a field with your cursor. Fillable means you type, tab to the next box, and save your work inside the file. Printable means the page is a flat blank, so print it and write your answers in ink.
Go with the typed route whenever the choice is yours. Consider what happens after you submit: the copy gets scanned, forwarded and filed, and each pass costs handwriting some legibility. Block letters help if you are stuck with a pen.
What the form asks for
- 1. Date.
- 2. Document/Voucher Number.
- 3. Organization.
- 4. Station.
- 5. Disbursing office collection voucher number.
- 6. Disbursing Station Symbol Number.
- 7. Accounting Classification.
- a. Stock number, line 1.
- b. Item description.
- c. Quantity.
- d. Unit price.
- e. Total cost.
- a. Stock number, line 2.
- b. Item description.
- c. Quantity.
- d. Unit price.
- e. Total cost.
- a. Stock number, line 3.
- b. Item description.
- c. Quantity.
- d. Unit price.
- e. Total cost.
- a. Stock number, line 4.
- b. Item description.
Now that it is complete, send it where not stated or your local procedure says it goes. Before you do, make yourself a copy — scan it or save the file elsewhere. It costs you nothing and saves you the whole exercise if the original goes missing.
When DD Form 362 references another form, search on the series and number. Because DD numbers are common to every military department, the number by itself identifies exactly one document.
Here is where people go wrong. They see a number in an instruction and download whichever form matches it. But DA and DD are separate systems — Army-specific in one case, Department-wide under not stated in the other — so check which series you were sent to before you take the file.
Plan to repeat this step whenever the form comes up again. Revisions follow directive changes, changes in what data is collected, and updates to notice language. Since nobody notifies you, check not stated at download and you have covered it.
Before you go, note what is not covered here. You have the blank form and instructions for completing it; you do not have legal guidance, and no statement on this page determines what any office will do with your submission. Direct those questions to not stated, to the personnel office that serves you, or to the office designated in not stated.
Questions and answers
- What is DD Form 362?
- DD Form 362, Statement of Charges or Cash Collection Voucher, July 1993
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?