Start here if you have been told to submit DD Form 2342. First, know what you are filling: Animal Facility Sanitation Checklist. The document is titled DD Form 2342, Animal Facility Sanitation Checklist, August 2013.
Then look at the edition date: not stated, publisher status not stated. After that, ask whether the form covers your situation. It almost certainly does regardless of your branch — DD forms run Department-wide rather than through a single service.
Once you know the form fits, find out when you file it. not stated sets the requirement, and not stated maintains the form itself. Your own command or agency adds local timing on top of that, so ask your administrative office if the deadline matters to you.
Finally, decide how you will complete it. You can type into a fillable file or print a blank and write by hand, and the rest of this page walks you through both paths in order.
Now fill it in. Work from the top of the page downward, and do not jump ahead — the identifying block comes first, the substance of your entry second, the certification last. Later boxes often depend on what you put at the top.
Before your first entry, look at the corner of the page and compare the printed date with not stated. If they do not match, stop and download again. Old copies circulate in shared drives for years, and a DD form is revised centrally for every service at once, so a superseded blank may not carry the fields your reviewer expects.
Take the fields in order and answer all of them. Mark inapplicable items N/A instead of leaving white space. When you reach a date, copy the format shown on the form, since a reviewer reading a different convention may misread your entry entirely.
Do not skip past the Privacy Act Statement. It is placed ahead of the personal data fields on purpose: it explains under what authority you are being asked, what happens to the information, and what follows if you decline. Take the minute it costs.
Sign last, and sign properly. On paper that means ink in the signature block. Electronically it means a digital signature, usually applied with your Common Access Card in a reader that supports it. Typing your name into the field does not sign anything. Then add the date beside your signature — an unsigned or undated form is the most common reason one comes back.
Review before you submit. Look for a superseded edition, blank mandatory fields, illegible writing, dates in the wrong format, and an unsigned or undated certification.
For questions about a specific entry, check the form's own instructions, and if that does not settle it, open not stated. The directive controls where they differ.
Download the form
Step one is picking the format. You have PDF to choose from, across 1 pages, with approximately 27 fields to complete.
Download the pdf first. After it opens, test a field with your cursor. Fillable means you type, tab to the next box, and save your work inside the file. Printable means the page is a flat blank, so print it and write your answers in ink.
Type when you can. Printed entries stay legible after the form is scanned, copied and forwarded, and handwriting often does not survive that trip. If you must write by hand, use block capitals and press firmly.
Before you take the xfdl file, make sure you can open it. Install IBM Lotus Forms Viewer or an equivalent client first, because your pdf reader will refuse the file. Then download and complete it as normal.
Whichever you pick, you pay nothing — every format here is a free download. One last tip: open your pdf in a desktop reader rather than in a browser tab, because browser viewers sometimes drop the interactive fields you need.
What the form asks for
- 1. Date of inspection (4 digit year, 2 digit month, 2 digit day, no dividers).
- 2. Area.
- 4. Name and rank of facility supervisor (last, first, middle initial).
- 5. Name and rank of veterinary inspector (last, first, middle initial).
- 3. Building number.
- Section I - Sanitary inspection. 1. Premises. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 2. Stalls/kennels. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 3. Tack/equipment rooms. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 4. Feed quality and storage. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 5. Water troughs/pans. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 6. Animal waste disposal. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 7. Trash disposal. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 8. Insect and rodent control. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 9. Quarantine and isolation area. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 10. Equipment. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 11. Water supply. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 12. Pastures/training areas. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 13. Remarks and recommendations.
- Section II - Animal preventive health measures. 1. Condition/grooming. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 2. Personnel training. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 3. Feed and water schedule. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 4. Quarantine measures. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 5. Required vaccinations. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
- 6. Safety measures. X first box if satisfactory, second if unsatisfactory, or fourth if not applicable.
Submit the completed form through the channel not stated or your local guidance specifies. Save a copy for yourself before it leaves your hands, whether that means a scan, a photograph or a duplicate file.
If the form points you to another document, you can find it by number alone. DD numbering runs across the whole Department, so you do not need to work out which service issued it — one number, one form, everywhere.
Here is where people go wrong. They see a number in an instruction and download whichever form matches it. But DA and DD are separate systems — Army-specific in one case, Department-wide under not stated in the other — so check which series you were sent to before you take the file.
Do not archive this file and reuse it in a year. Forms are reissued as directives are revised, as data requirements shift, and as statutory notice text is amended. Your protection is simple: download fresh each time and confirm the edition date.
Before you go, note what is not covered here. You have the blank form and instructions for completing it; you do not have legal guidance, and no statement on this page determines what any office will do with your submission. Direct those questions to not stated, to the personnel office that serves you, or to the office designated in not stated.
Questions and answers
- What is DD Form 2342?
- DD Form 2342, Animal Facility Sanitation Checklist, August 2013
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?