Start here if you have been told to submit DD Form 2260. First, know what you are filling: Unit Mail-Clerk/Orderly Designation Log. The document is titled DD Form 2260, Unit Mail Clerk/Orderly Designation Log, May 2000.
Your second step is the edition, not stated, listed as not stated. Your third is scope. Because the number carries a DD prefix, you use the same blank as every other military department and defense agency; no service-specific version exists for you to hunt down.
Once you know the form fits, find out when you file it. not stated sets the requirement, and not stated maintains the form itself. Your own command or agency adds local timing on top of that, so ask your administrative office if the deadline matters to you.
Finally, decide how you will complete it. You can type into a fillable file or print a blank and write by hand, and the rest of this page walks you through both paths in order.
Begin at the top and move down. Enter your identifying data first, then the body of the form, then the signature block. The sequence is printed in that order because entries below frequently follow from entries above.
Before your first entry, look at the corner of the page and compare the printed date with not stated. If they do not match, stop and download again. Old copies circulate in shared drives for years, and a DD form is revised centrally for every service at once, so a superseded blank may not carry the fields your reviewer expects.
Look up an unclear item on the form face before anywhere else, then in not stated. Should the two texts conflict, the directive is the one you follow.
Download the form
Step one is picking the format. You have PDF to choose from, across 1 pages, with approximately 154 fields to complete.
Take the pdf if you are unsure. Then check which kind you have: if the boxes highlight when you click them, you have a fillable pdf and can type straight into it, and your entries save with the file. If nothing highlights, you have a printable pdf — send it to a printer and use black ink.
Type when you can. Printed entries stay legible after the form is scanned, copied and forwarded, and handwriting often does not survive that trip. If you must write by hand, use block capitals and press firmly.
What the form asks for
- 1. Card number, line 10.
- 2. Date issued.
- 3. Date revoked.
- 4. Activity identifier.
- 5. Name of designee.
- 6. Designee signature.
- 7. Appointing official signature.
- 8. Pay grade.
- 1. Card number, line 1.
- 2. Date issued (4 digit year, 2 digit month, 2 digit day, no dividers).
- 3. Date revoked (4 digit year, 2 digit month, 2 digit day, no dividers).
- 4. Activity identifier.
- 5. Name of designee (print) (last, first, middle initial).
- 6. Designee signature.
- 7. Appointing official signature.
- 8. Pay grade.
- 1. Card number, line 2.
- 2. Date issued.
- 3. Date revoked.
- 4. Activity identifier.
- 5. Name of designee.
- 6. Designee signature.
- 7. Appointing official signature.
- 8. Pay grade.
Now that it is complete, send it where not stated or your local procedure says it goes. Before you do, make yourself a copy — scan it or save the file elsewhere. It costs you nothing and saves you the whole exercise if the original goes missing.
Should you need a related form, look it up by its number. The DD sequence is Department-wide, which makes your search simple: no service qualifier, no branch-specific variant to track down.
Watch out for one trap here. If your instructions cite a DA form as well, do not assume the numbers are connected. DA numbering belongs to the Army alone; DD numbering belongs to the Department and is administered by not stated or another Department office. The same number in each system means two unrelated forms, so read the prefix before you download.
Plan to repeat this step whenever the form comes up again. Revisions follow directive changes, changes in what data is collected, and updates to notice language. Since nobody notifies you, check not stated at download and you have covered it.
Finally, understand the limits of what you have read. This page distributes a published Department of Defense form and describes how to fill it out. It does not give legal or procedural advice, and it cannot promise any outcome for your particular case. For that, contact not stated, your administrative office, or the authority identified in not stated.
Questions and answers
- What is DD Form 2260?
- DD Form 2260, Unit Mail Clerk/Orderly Designation Log, May 2000
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?