You have arrived looking for DD Form 2259. Before you download, confirm this is the right document: Report of Audit of Postal Accounts. Full title: DD Form 2259, Report of Audit of Postal Accounts, January 1982..
Then look at the edition date: not stated, publisher status not stated. After that, ask whether the form covers your situation. It almost certainly does regardless of your branch — DD forms run Department-wide rather than through a single service.
Then settle the schedule. You are working under not stated, with not stated responsible for the document, and your organization layers its own deadlines on that. Ask before you assume a date.
Finally, decide how you will complete it. You can type into a fillable file or print a blank and write by hand, and the rest of this page walks you through both paths in order.
Start at the header. Complete your identification before anything else, then work through the main entries, then finish at the certification. Skipping around causes contradictions between the top of the form and the bottom.
Check the edition before you type a word. The date appears on the face of the form; it should read not stated. When it does not, discard the file and take a fresh copy from this page. Department-level revisions replace the blank across all services simultaneously, which means an old printout can be out of step everywhere.
For questions about a specific entry, check the form's own instructions, and if that does not settle it, open not stated. The directive controls where they differ.
Download the form
Step one is picking the format. You have PDF to choose from, across 2 pages, with approximately 188 fields to complete.
Handle xfdl in two steps. First confirm you have IBM Lotus Forms Viewer or a compatible reader on your machine; ordinary pdf software will report the file as broken. Once the viewer is running, download and fill the form.
You will not be charged for any of these; the whole set is free. Before you start entering data, save the file to your computer and open it there. Fields behave far more reliably in a desktop reader than in a browser preview.
What the form asks for
- Activity Identification.
- Reason for audit. Press space bar to mark X if monthly.
- Mark X if Quarterly.
- Mark X if Semi-annual.
- Mark X if change of PFO, COPE, or postal clerk.
- Mark X if Special.
- Date of audit (year, month, day).
- Pay grade.
- Dollar value of account.
- Enter dollar value of Stamp Stock on Hand by Actual Count, Part 1
- Enter dollar value of Cash on Hand by Actual Count, Part 2
- Enter dollar value of Total Intransit Requisitions, Part 3
- Enter dollar value of Fixed Credits Advanced on P S Form 33 67
- Enter dollar value of Other Credits, explain in remarks field
- Enter dollar value of Total Amount Accounted For At Time Of Audit
- Enter dollar value of Overages or Shortages. Overages or Shortages in Excess of Tolerance Limits Will Be Handled in Accordance With Chapter 6, Volume 2.
- Money Order Account. Mark X if Money Order Account was audited as prescribed by D O D 4525.6-M, Chapter 11, Table 11-3.
- Serial numbers of Money Orders currently in individual's account: From.
- Serial numbers thru.
- Postage meter account. Mark X if daily submission of P S form 3602-P for each meter, to include cash to check transfers and submissions and registered cash remittances, have been checked and verified since the last audit. Tab over to enter date last audit conducted.
- Last audit conducted on (year, month, day).
- Remarks.
- Signature of individual being audited
- Signature of auditor.
Now that it is complete, send it where not stated or your local procedure says it goes. Before you do, make yourself a copy — scan it or save the file elsewhere. It costs you nothing and saves you the whole exercise if the original goes missing.
Should you need a related form, look it up by its number. The DD sequence is Department-wide, which makes your search simple: no service qualifier, no branch-specific variant to track down.
Watch out for one trap here. If your instructions cite a DA form as well, do not assume the numbers are connected. DA numbering belongs to the Army alone; DD numbering belongs to the Department and is administered by not stated or another Department office. The same number in each system means two unrelated forms, so read the prefix before you download.
Come back and check the edition next time you need this form. Editions change when the prescribing directive is reissued, when the information collected changes, or when the required notice language is updated, and none of those events reaches you directly. Verifying not stated at the moment you download is the whole defence.
Finally, understand the limits of what you have read. This page distributes a published Department of Defense form and describes how to fill it out. It does not give legal or procedural advice, and it cannot promise any outcome for your particular case. For that, contact not stated, your administrative office, or the authority identified in not stated.
Questions and answers
- What is DD Form 2259?
- DD Form 2259, Report of Audit of Postal Accounts, January 1982.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?