You need DD Form 1138-1, and this page gives you the blank plus the steps for handling it. Start with what the form does: Inventory Report of Principal or Secondary Items. Its official title is DD Form 1138-1, Inventory Report of Principal or Secondary Items, September 1999.
Next, check the edition. You want not stated, currently carried as not stated by the publisher. Then confirm the form applies to you — this is a Department of Defense form, so you use it whether you serve in the Army, Navy, Air Force, Marine Corps, Space Force or Coast Guard under Defense jurisdiction.
Once you know the form fits, find out when you file it. not stated sets the requirement, and not stated maintains the form itself. Your own command or agency adds local timing on top of that, so ask your administrative office if the deadline matters to you.
Before you download, pick your approach — editable file or printed page. What follows covers the formats first, then the entries, then what you do afterward.
Start at the header. Complete your identification before anything else, then work through the main entries, then finish at the certification. Skipping around causes contradictions between the top of the form and the bottom.
Check the edition before you type a word. The date appears on the face of the form; it should read not stated. When it does not, discard the file and take a fresh copy from this page. Department-level revisions replace the blank across all services simultaneously, which means an old printout can be out of step everywhere.
For questions about a specific entry, check the form's own instructions, and if that does not settle it, open not stated. The directive controls where they differ.
Download the form
First, look at what you can download. The set covers PDF, the form runs 1 pages, and you will complete roughly 147 fields.
Choose pdf as your default. Next, click inside a box. A fillable pdf responds by outlining the field and letting you type; the text stays in the document when you save it. A printable pdf does not respond, which tells you to print the page and complete it by hand.
Type when you can. Printed entries stay legible after the form is scanned, copied and forwarded, and handwriting often does not survive that trip. If you must write by hand, use block capitals and press firmly.
What the form asks for
- As of 30th September (enter year).
- (1) Routing Identifier code, character 1.
- Routing identifier code, character 2.
- Routing identifier code, character 3.
- c. Description.
- (2) DoD category of materiel code, character 1.
- DoD category of materiel code, character 2.
- (3) Agency category of materiel code (or budget project number), character 1.
- (3) Agency category of materiel code (or budget project number), character 2.
- c. Description.
- c. Description.
- (4) Appropriation title code, character 1.
- (4) Appropriation title code, character 3.
- (4) Appropriation title code, character 4.
- (4) Appropriation title code, character 2.
- (5) Principal or secondary items. Enter P for Principal item or S for Secondary.
- (6) Consumable or reparable items. Enter C or R.
- 2. Assets (in thousands of dollars). (7) Approved acquisition objective. Retail value, 1st digit (or initial zero).
- Retail value, digit 2.
- Retail value, digit 3.
- Retail value, digit 4.
- Retail value, digit 5.
- Retail value, digit 6.
- Retail value, digit 7.
Now that it is complete, send it where not stated or your local procedure says it goes. Before you do, make yourself a copy — scan it or save the file elsewhere. It costs you nothing and saves you the whole exercise if the original goes missing.
When DD Form 1138-1 references another form, search on the series and number. Because DD numbers are common to every military department, the number by itself identifies exactly one document.
Watch out for one trap here. If your instructions cite a DA form as well, do not assume the numbers are connected. DA numbering belongs to the Army alone; DD numbering belongs to the Department and is administered by not stated or another Department office. The same number in each system means two unrelated forms, so read the prefix before you download.
Come back and check the edition next time you need this form. Editions change when the prescribing directive is reissued, when the information collected changes, or when the required notice language is updated, and none of those events reaches you directly. Verifying not stated at the moment you download is the whole defence.
Before you go, note what is not covered here. You have the blank form and instructions for completing it; you do not have legal guidance, and no statement on this page determines what any office will do with your submission. Direct those questions to not stated, to the personnel office that serves you, or to the office designated in not stated.
Questions and answers
- What is DD Form 1138-1?
- DD Form 1138-1, Inventory Report of Principal or Secondary Items, September 1999
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?