You have arrived looking for DD Form 1118. Before you download, confirm this is the right document: Unit Mail Clerk's Receipt for Funds and Purchase Record. Full title: DD Form 1118, Unit Mail Clerk's Receipt for Funds and Purchase Record, March 1956.
Next, check the edition. You want not stated, currently carried as not stated by the publisher. Then confirm the form applies to you — this is a Department of Defense form, so you use it whether you serve in the Army, Navy, Air Force, Marine Corps, Space Force or Coast Guard under Defense jurisdiction.
Once you know the form fits, find out when you file it. not stated sets the requirement, and not stated maintains the form itself. Your own command or agency adds local timing on top of that, so ask your administrative office if the deadline matters to you.
Last in this stage, choose your method: complete it on screen, or print the blank form and fill it out in pen. The sections below take each route step by step.
Start at the header. Complete your identification before anything else, then work through the main entries, then finish at the certification. Skipping around causes contradictions between the top of the form and the bottom.
Your first action is verification. Find the edition date on the form and match it against not stated. A mismatch means you are working from a superseded printing, and because DD forms change Department-wide rather than service by service, the office receiving it will notice.
For questions about a specific entry, check the form's own instructions, and if that does not settle it, open not stated. The directive controls where they differ.
Download the form
First, look at what you can download. The set covers PDF, the form runs 1 pages, and you will complete roughly 27 fields.
Whichever you pick, you pay nothing — every format here is a free download. One last tip: open your pdf in a desktop reader rather than in a browser tab, because browser viewers sometimes drop the interactive fields you need.
What the form asks for
- Press this Reset button to clear the data from all fields.
- Specify other items.
- Specify other items purchased.
- Date.
- Number.
- Received from: last name, first name, middle initial.
- Grade.
- Social Security Number. Do not include dashes.
- Organization.
- Amount received (dollars only).
- Amount received (cents only).
- Items purchased: Mark X if money orders.
- Mark X if envelopes.
- Mark X if stamps.
- Mark X if other.
- Received For: Press space bar to mark X if Money Orders.
- Mark X if envelopes.
- Mark X if stamps.
- Mark X if other.
- Value of purchases (dollars only).
- Value of purchases (cents only).
- Amount due to purchaser (dollars only).
- Amount due to purchaser (cents only).
- Signature of unit mail clerk.
Now that it is complete, send it where not stated or your local procedure says it goes. Before you do, make yourself a copy — scan it or save the file elsewhere. It costs you nothing and saves you the whole exercise if the original goes missing.
When DD Form 1118 references another form, search on the series and number. Because DD numbers are common to every military department, the number by itself identifies exactly one document.
Here is where people go wrong. They see a number in an instruction and download whichever form matches it. But DA and DD are separate systems — Army-specific in one case, Department-wide under not stated in the other — so check which series you were sent to before you take the file.
Plan to repeat this step whenever the form comes up again. Revisions follow directive changes, changes in what data is collected, and updates to notice language. Since nobody notifies you, check not stated at download and you have covered it.
One thing this page does not do: tell you whether your submission will be accepted. We publish the document and explain how to complete it, and that is where our role ends. Nothing here is legal advice. Take questions about eligibility, applicability or procedure to not stated, to your servicing personnel office, or to the office named in not stated.
Questions and answers
- What is DD Form 1118?
- DD Form 1118, Unit Mail Clerk's Receipt for Funds and Purchase Record, March 1956
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?