Start here if you have been told to submit DD Form 862. First, know what you are filling: Daily Inspection Worksheet for Diesel Electric Locomotives and Locomotive Cranes. The document is titled DD Form 862, Daily Inspection Worksheet for Diesel Electric Locomotives and Locomotive Cranes, May 1994..
Next, check the edition. You want not stated, currently carried as not stated by the publisher. Then confirm the form applies to you — this is a Department of Defense form, so you use it whether you serve in the Army, Navy, Air Force, Marine Corps, Space Force or Coast Guard under Defense jurisdiction.
After that, turn to timing. The requirement comes from not stated; the form is maintained by not stated. Local implementing instructions fill in the dates, so check with the office that will receive your copy.
Before you download, pick your approach — editable file or printed page. What follows covers the formats first, then the entries, then what you do afterward.
Now fill it in. Work from the top of the page downward, and do not jump ahead — the identifying block comes first, the substance of your entry second, the certification last. Later boxes often depend on what you put at the top.
Before your first entry, look at the corner of the page and compare the printed date with not stated. If they do not match, stop and download again. Old copies circulate in shared drives for years, and a DD form is revised centrally for every service at once, so a superseded blank may not carry the fields your reviewer expects.
If a particular field puzzles you, read the instructions printed on the form first, then go to not stated. When the two disagree, follow the directive.
Download the form
Step one is picking the format. You have PDF to choose from, across 2 pages, with approximately 115 fields to complete.
Take the pdf if you are unsure. Then check which kind you have: if the boxes highlight when you click them, you have a fillable pdf and can type straight into it, and your entries save with the file. If nothing highlights, you have a printable pdf — send it to a printer and use black ink.
Type when you can. Printed entries stay legible after the form is scanned, copied and forwarded, and handwriting often does not survive that trip. If you must write by hand, use block capitals and press firmly.
All of it downloads free. When you are ready to work, do this: save the file locally, then open it in a full pdf application. Browsers often ignore field properties, and you can lose everything you typed.
What the form asks for
- Item number, line 1.
- Repairs needed (reported by road inspector or operator).
- Corrected (mechanic's initials).
- Item number, line 2.
- Repairs needed (reported by road inspector or operator).
- Corrected (mechanic's initials).
- Item number, line 3.
- Repairs needed (reported by road inspector or operator).
- Corrected (mechanic's initials).
- Item number, line 4.
- Repairs needed (reported by road inspector or operator).
- Corrected (mechanic's initials).
- Item number, line 5.
- Repairs needed (reported by road inspector or operator).
- Corrected (mechanic's initials).
- Item number, line 6.
- Repairs needed (reported by road inspector or operator).
- Corrected (mechanic's initials).
- Item number, line 7.
- Repairs needed (reported by road inspector or operator).
- Corrected (mechanic's initials).
- Item number, line 8.
- Repairs needed (reported by road inspector or operator).
- Corrected (mechanic's initials).
Submit the completed form through the channel not stated or your local guidance specifies. Save a copy for yourself before it leaves your hands, whether that means a scan, a photograph or a duplicate file.
Should you need a related form, look it up by its number. The DD sequence is Department-wide, which makes your search simple: no service qualifier, no branch-specific variant to track down.
Watch out for one trap here. If your instructions cite a DA form as well, do not assume the numbers are connected. DA numbering belongs to the Army alone; DD numbering belongs to the Department and is administered by not stated or another Department office. The same number in each system means two unrelated forms, so read the prefix before you download.
Plan to repeat this step whenever the form comes up again. Revisions follow directive changes, changes in what data is collected, and updates to notice language. Since nobody notifies you, check not stated at download and you have covered it.
Finally, understand the limits of what you have read. This page distributes a published Department of Defense form and describes how to fill it out. It does not give legal or procedural advice, and it cannot promise any outcome for your particular case. For that, contact not stated, your administrative office, or the authority identified in not stated.
Questions and answers
- What is DD Form 862?
- DD Form 862, Daily Inspection Worksheet for Diesel Electric Locomotives and Locomotive Cranes, May 1994.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?