Start here if you have been told to submit DD Form 785. First, know what you are filling: Officer Candidate-Type Training, Record of Disenrollment from. The document is titled DD Form 785, Record of Disenrollment from Officer Candidate-Type Training, June 1968.
Next, check the edition. You want not stated, currently carried as not stated by the publisher. Then confirm the form applies to you — this is a Department of Defense form, so you use it whether you serve in the Army, Navy, Air Force, Marine Corps, Space Force or Coast Guard under Defense jurisdiction.
Once you know the form fits, find out when you file it. not stated sets the requirement, and not stated maintains the form itself. Your own command or agency adds local timing on top of that, so ask your administrative office if the deadline matters to you.
Last in this stage, choose your method: complete it on screen, or print the blank form and fill it out in pen. The sections below take each route step by step.
Now fill it in. Work from the top of the page downward, and do not jump ahead — the identifying block comes first, the substance of your entry second, the certification last. Later boxes often depend on what you put at the top.
Check the edition before you type a word. The date appears on the face of the form; it should read not stated. When it does not, discard the file and take a fresh copy from this page. Department-level revisions replace the blank across all services simultaneously, which means an old printout can be out of step everywhere.
Look up an unclear item on the form face before anywhere else, then in not stated. Should the two texts conflict, the directive is the one you follow.
Download the form
First, look at what you can download. The set covers PDF, the form runs 1 pages, and you will complete roughly 26 fields.
Whichever you pick, you pay nothing — every format here is a free download. One last tip: open your pdf in a desktop reader rather than in a browser tab, because browser viewers sometimes drop the interactive fields you need.
What the form asks for
- Section 3 - Reasons and circumstances for disenrollment.
- Date submitted.
- To: (Appropriate agency of the service concerned) (Include Zip Code).
- From: (Appropriate agency of the service concerned) (Include Zip Code).
- Section 1. Identification information on student at time disenrolled. 1. Last Name - first name - middle initial.
- 3. Branch of Armed Forces.
- 4. File or service number.
- 5. Social security number. Do not include dashes.
- 6.a. Birth date.
- 6.b. Birth place.
- 7. Sex.
- 2. Rate or grade.
- 8. Home of record address.
- 9. Other address.
- Section 2 - Program information applicable at time disenrolled. 10. Training station address.
- 11. Type of program (OCS, ROTC, Academy, NavCad, etc.)
- 12. Specific type of training (Supply, Pilot training, Bombardier, Infantry, Artillery, etc.).
- 13. Date entered program.
- 14. Date disenrolled.
- 15. Date scheduled for commission (If training had been completed successfully).
- Section 4 - Evaluation to be considered for future acceptability for other officer training. Press space bar to mark X in first box if highly recommended, second box if recommended as average candidate, third box if only if needs of service outweigh reasons for disenrollment, fourth box if recommended if physical defects corrected, or fifth box if not recommended.
- 6. X if other remarks apply.
- Remarks.
- Typed name and grade.
Submit the completed form through the channel not stated or your local guidance specifies. Save a copy for yourself before it leaves your hands, whether that means a scan, a photograph or a duplicate file.
If the form points you to another document, you can find it by number alone. DD numbering runs across the whole Department, so you do not need to work out which service issued it — one number, one form, everywhere.
Watch out for one trap here. If your instructions cite a DA form as well, do not assume the numbers are connected. DA numbering belongs to the Army alone; DD numbering belongs to the Department and is administered by not stated or another Department office. The same number in each system means two unrelated forms, so read the prefix before you download.
Plan to repeat this step whenever the form comes up again. Revisions follow directive changes, changes in what data is collected, and updates to notice language. Since nobody notifies you, check not stated at download and you have covered it.
Before you go, note what is not covered here. You have the blank form and instructions for completing it; you do not have legal guidance, and no statement on this page determines what any office will do with your submission. Direct those questions to not stated, to the personnel office that serves you, or to the office designated in not stated.
Questions and answers
- What is DD Form 785?
- DD Form 785, Record of Disenrollment from Officer Candidate-Type Training, June 1968
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?