You have arrived looking for DD Form 626. Before you download, confirm this is the right document: Motor Vehicle Inspection (Transporting Hazardous Material). Full title: DD Form 626, Motor Vehicle Inspection (Transporting Hazardous Materials), October 2011.
Then look at the edition date: not stated, publisher status not stated. After that, ask whether the form covers your situation. It almost certainly does regardless of your branch — DD forms run Department-wide rather than through a single service.
Then settle the schedule. You are working under not stated, with not stated responsible for the document, and your organization layers its own deadlines on that. Ask before you assume a date.
Last in this stage, choose your method: complete it on screen, or print the blank form and fill it out in pen. The sections below take each route step by step.
Begin at the top and move down. Enter your identifying data first, then the body of the form, then the signature block. The sequence is printed in that order because entries below frequently follow from entries above.
Before your first entry, look at the corner of the page and compare the printed date with not stated. If they do not match, stop and download again. Old copies circulate in shared drives for years, and a DD form is revised centrally for every service at once, so a superseded blank may not carry the fields your reviewer expects.
If a particular field puzzles you, read the instructions printed on the form first, then go to not stated. When the two disagree, follow the directive.
Download the form
Step one is picking the format. You have PDF to choose from, across 3 pages, with approximately 91 fields to complete.
Download the pdf first. After it opens, test a field with your cursor. Fillable means you type, tab to the next box, and save your work inside the file. Printable means the page is a flat blank, so print it and write your answers in ink.
Go with the typed route whenever the choice is yours. Consider what happens after you submit: the copy gets scanned, forwarded and filed, and each pass costs handwriting some legibility. Block letters help if you are stuck with a pen.
Handle xfdl in two steps. First confirm you have IBM Lotus Forms Viewer or a compatible reader on your machine; ordinary pdf software will report the file as broken. Once the viewer is running, download and fill the form.
Whichever you pick, you pay nothing — every format here is a free download. One last tip: open your pdf in a desktop reader rather than in a browser tab, because browser viewers sometimes drop the interactive fields you need.
What the form asks for
- 1. Bill of Lading/Transportation control number.
- 4. Location of inspection. a. Origin.
- 4.b. Destination.
- 5. Operator(s) name(s). a. Origin.
- 5.b. Destination.
- 6. Operator(s) license number(s). a. Origin.
- 6.b. Destination.
- Documentation. 2. Carrier/Government Organization. a. Origin.
- 2.b. Destination.
- 7. Medical examiner's certificate. a. Origin.
- 7.b. Destination.
- 8. Press space bar to mark X if satisfactory at origin. a. Military Hazmat endorsement.
- 8.b. Mark X if valid lease.
- 8.c. Mark X if route plan.
- d. ERG or equivalent commercial. X first box if yes, second box if no.
- 8.e. Mark X if Driver's vehicle inspection report.
- 8.f. Mark X if copy of 49 CFR Part 397.
- 9. CVSA decal displayed on commercial equipment. a. Truck/tractor. X first box if yes, second box if no.
- 9.b. Trailer. X first box if yes, second box if no.
- Section 2 - Mechanical Inspection. 10. Type of Vehicle(s).
- 11. Vehicle number(s).
- 12. Parts inspected. a. Spare electrical fuses. (1) Origin. X first box if satisfactory, second box if unsatisfactory.
- 12.a. Spare electrical fuses. (2) Destination. X first box if satisfactory, second box if unsatisfactory.
- 12.b. Horn operative. (1) Origin. X first box if satisfactory, second box if unsatisfactory.
Submit the completed form through the channel not stated or your local guidance specifies. Save a copy for yourself before it leaves your hands, whether that means a scan, a photograph or a duplicate file.
When DD Form 626 references another form, search on the series and number. Because DD numbers are common to every military department, the number by itself identifies exactly one document.
Be careful when a procedure pairs this form with a service form. Read the prefix, not just the digits. Service forms answer to a service proponent, while DD forms answer to not stated or an equivalent Department office, and the two sequences were never aligned. Grabbing the wrong prefix gets you a form that has nothing to do with your task.
Come back and check the edition next time you need this form. Editions change when the prescribing directive is reissued, when the information collected changes, or when the required notice language is updated, and none of those events reaches you directly. Verifying not stated at the moment you download is the whole defence.
One thing this page does not do: tell you whether your submission will be accepted. We publish the document and explain how to complete it, and that is where our role ends. Nothing here is legal advice. Take questions about eligibility, applicability or procedure to not stated, to your servicing personnel office, or to the office named in not stated.
Questions and answers
- What is DD Form 626?
- DD Form 626, Motor Vehicle Inspection (Transporting Hazardous Materials), October 2011
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?