Start here if you have been told to submit DD Form 562-1. First, know what you are filling: Office of Secretary of Defense (OSD) and Washington Headquarters Service (WHS) Request for Information Technology (IT) Services. The document is titled DD Form 562-1, Request for Information Technology (I T) Goods and Services (Continuation), November 2002.
Then look at the edition date: not stated, publisher status not stated. After that, ask whether the form covers your situation. It almost certainly does regardless of your branch — DD forms run Department-wide rather than through a single service.
Then settle the schedule. You are working under not stated, with not stated responsible for the document, and your organization layers its own deadlines on that. Ask before you assume a date.
Finally, decide how you will complete it. You can type into a fillable file or print a blank and write by hand, and the rest of this page walks you through both paths in order.
Start at the header. Complete your identification before anything else, then work through the main entries, then finish at the certification. Skipping around causes contradictions between the top of the form and the bottom.
Check the edition before you type a word. The date appears on the face of the form; it should read not stated. When it does not, discard the file and take a fresh copy from this page. Department-level revisions replace the blank across all services simultaneously, which means an old printout can be out of step everywhere.
Take the fields in order and answer all of them. Mark inapplicable items N/A instead of leaving white space. When you reach a date, copy the format shown on the form, since a reviewer reading a different convention may misread your entry entirely.
When you reach a Privacy Act Statement, read it before you continue. It tells you the legal authority for collecting your information, what the Department does with it, who else may see it, and whether you have to answer at all. That last point is worth knowing before you supply personal identifiers, not after.
Finish with the certification. Print the form and sign in ink, or apply a digital signature with your CAC if the receiving office accepts one. Do not type your name in the signature box and consider it done; that is a name, not a signature. Date the block immediately after signing.
Run a final pass over the form. The errors that send it back are the same ones every time: old edition, gaps in required fields, unreadable handwriting on a scan, non-conforming dates, no signature or no date.
Look up an unclear item on the form face before anywhere else, then in not stated. Should the two texts conflict, the directive is the one you follow.
Download the form
First, look at what you can download. The set covers PDF, the form runs 1 pages, and you will complete roughly 200 fields.
Check your software before choosing xfdl. That format belongs to IBM Lotus Forms, long used for Defense form distribution, and it needs the matching viewer. Get the viewer installed, then come back for the file.
Whichever you pick, you pay nothing — every format here is a free download. One last tip: open your pdf in a desktop reader rather than in a browser tab, because browser viewers sometimes drop the interactive fields you need.
What the form asks for
- Enter page number of this page.
- Total number of pages.
- Item 1. Enter Organization name that is requesting and approving this request.
- Item 2. Control number. This consists of two-digit fiscal year identifier, two-letter organization identifier, three-digit organization identifier, a dash followed by a sequential number to identify the specific request.
- Column A. Enter item number 1.
- Column B. Enter Equipment Code for item number 1.
- Column C. Enter Contract Line Item Number for item number 1.
- Column d. Enter description of goods or services for item number 1.
- Column e. Enter quantity for item number 1.
- Column f. Enter unit for item number 1.
- Column g. Enter unit price for item number 1.
- Column h. The amount is automatically calculated.
- Column A. Enter item number 2.
- Column B. Enter Equipment Code for item number 2.
- Column C. Enter Contract Line Item Number for item number 2.
- Column d. Enter goods or services for item number 2.
- Column e. Enter quantity for item number 2.
- Column f. Enter unit for item number 2.
- Column g. Enter unit price for item number 2.
- Column h. The amount is automatically calculated.
- Column A. Enter item number 3.
- Column B. Enter Equipment Code for item number 3.
- Column C. Enter Contract Line Item Number for item number 3.
- Column d. Enter goods or services for item number 3.
Now that it is complete, send it where not stated or your local procedure says it goes. Before you do, make yourself a copy — scan it or save the file elsewhere. It costs you nothing and saves you the whole exercise if the original goes missing.
If the form points you to another document, you can find it by number alone. DD numbering runs across the whole Department, so you do not need to work out which service issued it — one number, one form, everywhere.
Be careful when a procedure pairs this form with a service form. Read the prefix, not just the digits. Service forms answer to a service proponent, while DD forms answer to not stated or an equivalent Department office, and the two sequences were never aligned. Grabbing the wrong prefix gets you a form that has nothing to do with your task.
Plan to repeat this step whenever the form comes up again. Revisions follow directive changes, changes in what data is collected, and updates to notice language. Since nobody notifies you, check not stated at download and you have covered it.
Before you go, note what is not covered here. You have the blank form and instructions for completing it; you do not have legal guidance, and no statement on this page determines what any office will do with your submission. Direct those questions to not stated, to the personnel office that serves you, or to the office designated in not stated.
Questions and answers
- What is DD Form 562-1?
- DD Form 562-1, Request for Information Technology (I T) Goods and Services (Continuation), November 2002
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?