You need DD Form 2845, and this page gives you the blank plus the steps for handling it. Start with what the form does: U. S. Department of Defense (National Capital Region) Mass Transportation Benefit Program Application. Its official title is DD Form 2845, DoD NCR Mass Transportation Benefit Program Application, 20071025 draft.
Next, check the edition. You want not stated, currently carried as not stated by the publisher. Then confirm the form applies to you — this is a Department of Defense form, so you use it whether you serve in the Army, Navy, Air Force, Marine Corps, Space Force or Coast Guard under Defense jurisdiction.
Then settle the schedule. You are working under not stated, with not stated responsible for the document, and your organization layers its own deadlines on that. Ask before you assume a date.
Last in this stage, choose your method: complete it on screen, or print the blank form and fill it out in pen. The sections below take each route step by step.
Start at the header. Complete your identification before anything else, then work through the main entries, then finish at the certification. Skipping around causes contradictions between the top of the form and the bottom.
Check the edition before you type a word. The date appears on the face of the form; it should read not stated. When it does not, discard the file and take a fresh copy from this page. Department-level revisions replace the blank across all services simultaneously, which means an old printout can be out of step everywhere.
If a particular field puzzles you, read the instructions printed on the form first, then go to not stated. When the two disagree, follow the directive.
Download the form
Step one is picking the format. You have PDF to choose from, across 3 pages, with approximately 95 fields to complete.
All of it downloads free. When you are ready to work, do this: save the file locally, then open it in a full pdf application. Browsers often ignore field properties, and you can lose everything you typed.
What the form asks for
- 1. Important: To process this application, you must select one of the following. Press space bar to mark X in first box if new enrollment, second box if re-enrollment, third box if withdrawing, or fourth box if making a change.
- 2. Employee certification. Mandatory: Read and initial each box: I certify that I understand that I am employed by the U.S. Department of Defense and am not named on a Federally subsidized workplace parking permit with DoD or any other Federal agency. If applicable, I have relinquished my workplace parking permit to the issuing authority.
- Initial: I certify that I understand that my claim for benefits is as a Federal employee and not as a contract employee.
- Initial: I certify that I understand that I am eligible for a public transportation fare benefit, will use it only for my daily commute to and from work, will not transfer it to anyone else, and will not allow anyone else to use it.
- Initial: I certify that I understand that the monthly transportation benefit I am receiving does not exceed my monthly commuting costs.
- Initial: I certify that I understand that I must adjust the amount received based upon long term TDY.
- Initial: I certify that I understand that upon separation from DoD, I will return unused fare media to the MT representative. If I have converted the fare media to another form of media, I will reimburse the DoD by check or money order payable to the U.S. Treasury.
- Initial: I certify that I understand that I will notify the MTB office of any changes in my status, i.e., home or work address, change in commuting pattern, or change in organization, even if within the DoD..
- Initial: I certify that I understand that I will not calculate parking costs.
- Employee signature.
- Date signed (4 digit year, 2 digit month, 2 digit day).
- 3. Applicant information. a. Last name.
- 3.b. First name.
- 3.c. Middle initial.
- 3.d. City of residence.
- 3.e. State of residence.
- 3.f. Zip code of residence. (9-digit, enter numbers only).
- 3.g. Last four digits of your social security number.
- 3.h. E-mail address.
- 3.i. Work telephone number. Include area code, no punctuation marks.
- 3.j. Duty station (the building where you report to work) (street address).
- 3.k. City.
- 3.l. Zip code. (9-digit, enter numbers only).
- 3.m. Organization code. Enter code of the organization that employs you (pays your salary) from the list below. Military personnel should indicate their branch of service, not the organization to which they are assigned.
Submit the completed form through the channel not stated or your local guidance specifies. Save a copy for yourself before it leaves your hands, whether that means a scan, a photograph or a duplicate file.
If the form points you to another document, you can find it by number alone. DD numbering runs across the whole Department, so you do not need to work out which service issued it — one number, one form, everywhere.
Be careful when a procedure pairs this form with a service form. Read the prefix, not just the digits. Service forms answer to a service proponent, while DD forms answer to not stated or an equivalent Department office, and the two sequences were never aligned. Grabbing the wrong prefix gets you a form that has nothing to do with your task.
Plan to repeat this step whenever the form comes up again. Revisions follow directive changes, changes in what data is collected, and updates to notice language. Since nobody notifies you, check not stated at download and you have covered it.
Before you go, note what is not covered here. You have the blank form and instructions for completing it; you do not have legal guidance, and no statement on this page determines what any office will do with your submission. Direct those questions to not stated, to the personnel office that serves you, or to the office designated in not stated.
Questions and answers
- What is DD Form 2845?
- DD Form 2845, DoD NCR Mass Transportation Benefit Program Application, 20071025 draft
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?