You need DD Form 2628, and this page gives you the blank plus the steps for handling it. Start with what the form does: Request for Approval of Contractor Flight Crewmember. Its official title is DD Form 2628, Request for Approval of Contractor Flight Crewmember, April 2006.
Your second step is the edition, not stated, listed as not stated. Your third is scope. Because the number carries a DD prefix, you use the same blank as every other military department and defense agency; no service-specific version exists for you to hunt down.
Then settle the schedule. You are working under not stated, with not stated responsible for the document, and your organization layers its own deadlines on that. Ask before you assume a date.
Last in this stage, choose your method: complete it on screen, or print the blank form and fill it out in pen. The sections below take each route step by step.
Begin at the top and move down. Enter your identifying data first, then the body of the form, then the signature block. The sequence is printed in that order because entries below frequently follow from entries above.
Before your first entry, look at the corner of the page and compare the printed date with not stated. If they do not match, stop and download again. Old copies circulate in shared drives for years, and a DD form is revised centrally for every service at once, so a superseded blank may not carry the fields your reviewer expects.
If a particular field puzzles you, read the instructions printed on the form first, then go to not stated. When the two disagree, follow the directive.
Download the form
First, look at what you can download. The set covers PDF, the form runs 1 pages, and you will complete roughly 17 fields.
Whichever you pick, you pay nothing — every format here is a free download. One last tip: open your pdf in a desktop reader rather than in a browser tab, because browser viewers sometimes drop the interactive fields you need.
What the form asks for
- 3. Contractor's Requesting Official (CRO) verification. Crewmember's name.
- 3. Crew position.
- 3. Type aircraft.
- 1. From (name and address of contractor's requesting official).
- 2. To (Name and address of Government Flight Representative).
- 3.a. Typed name (last, first, middle initial).
- 3.b. Signature.
- 3.c. Date signed.
- 4. Instructor pilot/Flight examiner (IP/FE) certification. I certify that the crewmember above has satisfactorily flown a proficiency flight check on (Date).
- 4.a. Typed name (last, first, middle initial).
- 4.b. Signature.
- 4.c. Date signed.
- 5. Government Flight Representative (GFR). Press space bar to mark X in first box if approved, second box if disapproved.
- 5.a. Typed name (last, first, middle initial).
- 5.b. Signature.
- 5.c. Date signed.
- Press this Reset button to clear the data from all fields.
Now that it is complete, send it where not stated or your local procedure says it goes. Before you do, make yourself a copy — scan it or save the file elsewhere. It costs you nothing and saves you the whole exercise if the original goes missing.
Should you need a related form, look it up by its number. The DD sequence is Department-wide, which makes your search simple: no service qualifier, no branch-specific variant to track down.
Be careful when a procedure pairs this form with a service form. Read the prefix, not just the digits. Service forms answer to a service proponent, while DD forms answer to not stated or an equivalent Department office, and the two sequences were never aligned. Grabbing the wrong prefix gets you a form that has nothing to do with your task.
Plan to repeat this step whenever the form comes up again. Revisions follow directive changes, changes in what data is collected, and updates to notice language. Since nobody notifies you, check not stated at download and you have covered it.
Finally, understand the limits of what you have read. This page distributes a published Department of Defense form and describes how to fill it out. It does not give legal or procedural advice, and it cannot promise any outcome for your particular case. For that, contact not stated, your administrative office, or the authority identified in not stated.
Questions and answers
- What is DD Form 2628?
- DD Form 2628, Request for Approval of Contractor Flight Crewmember, April 2006
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?