Start here if you have been told to submit DD Form 1970. First, know what you are filling: Motor Equipment Utilization Record. The document is titled DD Form 1970, Motor Equipment Utilization Record, November 1999.
Then look at the edition date: not stated, publisher status not stated. After that, ask whether the form covers your situation. It almost certainly does regardless of your branch — DD forms run Department-wide rather than through a single service.
After that, turn to timing. The requirement comes from not stated; the form is maintained by not stated. Local implementing instructions fill in the dates, so check with the office that will receive your copy.
Before you download, pick your approach — editable file or printed page. What follows covers the formats first, then the entries, then what you do afterward.
Now fill it in. Work from the top of the page downward, and do not jump ahead — the identifying block comes first, the substance of your entry second, the certification last. Later boxes often depend on what you put at the top.
Check the edition before you type a word. The date appears on the face of the form; it should read not stated. When it does not, discard the file and take a fresh copy from this page. Department-level revisions replace the blank across all services simultaneously, which means an old printout can be out of step everywhere.
Work through the fields one at a time and leave nothing blank. When a box does not apply to you, write N/A rather than skipping it, so the reviewer can see you read the question. Follow the date format printed beside each date field instead of the one you normally use.
Stop at the Privacy Act Statement and read it through. You will find the authority for the collection, the principal purpose, the routine uses, and whether disclosure is voluntary or mandatory. Read it now, while you still have the choice of what to disclose.
Sign only after every other entry is complete. Use ink on a printed copy, or a credentialed digital signature — CAC-based, in a reader that handles it — on an electronic one. A typed name satisfies neither method. Enter the date next to it before you close the file.
Run a final pass over the form. The errors that send it back are the same ones every time: old edition, gaps in required fields, unreadable handwriting on a scan, non-conforming dates, no signature or no date.
Look up an unclear item on the form face before anywhere else, then in not stated. Should the two texts conflict, the directive is the one you follow.
Download the form
First, look at what you can download. The set covers PDF, the form runs 2 pages, and you will complete roughly 200 fields.
All of it downloads free. When you are ready to work, do this: save the file locally, then open it in a full pdf application. Browsers often ignore field properties, and you can lose everything you typed.
What the form asks for
- 1. Date (4 digit year, 2 digit month, 2 digit day, no separators).
- 2. Type of equipment.
- 3. Registration number/serial number.
- 4. Administration number.
- 4. Organization name.
- 6.a. Fuel. Amount in gallons.
- b. Oil. Amount in quarts.
- Action. 7.a. First operator (last name, first name, middle initial).
- 9.a. Time in. Time returned, to nearest 5 minutes, using 24-hour clock.
- 10. Miles. a. in. (Operator enters odometer reading when returned, to nearest whole mile).
- 11. Hours. a. In (Operator enters hour meter reading when returned, to nearest whole hour).
- 12.a. Report to: (last name, first name, middle initial).
- 9.b. Time dispatcher signed out.
- 10.b. Miles out (Dispatcher enters odometer reading when signed out).
- 11.b. Hours out. (Dispatcher enters hour meter reading when signed out.)
- 9.c. Total. (Time in minus time out).
- 10.c. Total miles. (Difference between when returned and when signed out.)
- 11.c. Total hours. (Difference between when returned and when signed out.)
- 7.b. Second operator name.
- 9.a. Time in.
- 9.b. Time out.
- 9.c. Total.
- 10. Mileage when returned.
- 10.b. Mileage when signed out.
Submit the completed form through the channel not stated or your local guidance specifies. Save a copy for yourself before it leaves your hands, whether that means a scan, a photograph or a duplicate file.
If the form points you to another document, you can find it by number alone. DD numbering runs across the whole Department, so you do not need to work out which service issued it — one number, one form, everywhere.
Watch out for one trap here. If your instructions cite a DA form as well, do not assume the numbers are connected. DA numbering belongs to the Army alone; DD numbering belongs to the Department and is administered by not stated or another Department office. The same number in each system means two unrelated forms, so read the prefix before you download.
Come back and check the edition next time you need this form. Editions change when the prescribing directive is reissued, when the information collected changes, or when the required notice language is updated, and none of those events reaches you directly. Verifying not stated at the moment you download is the whole defence.
Before you go, note what is not covered here. You have the blank form and instructions for completing it; you do not have legal guidance, and no statement on this page determines what any office will do with your submission. Direct those questions to not stated, to the personnel office that serves you, or to the office designated in not stated.
Questions and answers
- What is DD Form 1970?
- DD Form 1970, Motor Equipment Utilization Record, November 1999
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?