You need DD Form 1618, and this page gives you the blank plus the steps for handling it. Start with what the form does: Department of Defense (DoD) Transportation Agreement Transfer of Civilian Employees to and within Continental United States. Its official title is DD Form 1618, Department of Defense Transportation Agreement Transfer of Civilian Employees to and within Continental United States (Conus) (48 Contiguous States and the District of Columbia), November 1999..
Then look at the edition date: not stated, publisher status not stated. After that, ask whether the form covers your situation. It almost certainly does regardless of your branch — DD forms run Department-wide rather than through a single service.
After that, turn to timing. The requirement comes from not stated; the form is maintained by not stated. Local implementing instructions fill in the dates, so check with the office that will receive your copy.
Before you download, pick your approach — editable file or printed page. What follows covers the formats first, then the entries, then what you do afterward.
Start at the header. Complete your identification before anything else, then work through the main entries, then finish at the certification. Skipping around causes contradictions between the top of the form and the bottom.
Before your first entry, look at the corner of the page and compare the printed date with not stated. If they do not match, stop and download again. Old copies circulate in shared drives for years, and a DD form is revised centrally for every service at once, so a superseded blank may not carry the fields your reviewer expects.
If a particular field puzzles you, read the instructions printed on the form first, then go to not stated. When the two disagree, follow the directive.
Download the form
First, look at what you can download. The set covers PDF, the form runs 2 pages, and you will complete roughly 11 fields.
Take the pdf if you are unsure. Then check which kind you have: if the boxes highlight when you click them, you have a fillable pdf and can type straight into it, and your entries save with the file. If nothing highlights, you have a printable pdf — send it to a printer and use black ink.
Prefer typing over writing. Your form will likely be scanned and emailed onward, and typed text reproduces at every stage while pen strokes fade or blur. When you do write, print in capitals so the receiving clerk can read it.
What the form asks for
- A. Employee name (Last, First, Middle Initial).
- B. Employee social security number. Do not include dashes.
- C. New appointee or student trainee? Press space bar to mark X in first box if yes, second box if no.
- D. Report date to new or first Permanent Duty Station (P D S) (Four Digit Year, Two Digit Month, Two Digit Day).
- E. New or first PDS location.
- F. Signature of designated civilian personnel officer/human resources officer or designee.
- G. Actual residence at time of appointment (To be determined at time of initial agreement).
- J. Other remarks (To be completed by personnel office or employing agency officials only).
- H. Employee signature.
- I. Date Signed (Four Digit Year, Two Digit Month, Two Digit Day).
- Press this Reset button to clear the data from all fields.
Now that it is complete, send it where not stated or your local procedure says it goes. Before you do, make yourself a copy — scan it or save the file elsewhere. It costs you nothing and saves you the whole exercise if the original goes missing.
If the form points you to another document, you can find it by number alone. DD numbering runs across the whole Department, so you do not need to work out which service issued it — one number, one form, everywhere.
Be careful when a procedure pairs this form with a service form. Read the prefix, not just the digits. Service forms answer to a service proponent, while DD forms answer to not stated or an equivalent Department office, and the two sequences were never aligned. Grabbing the wrong prefix gets you a form that has nothing to do with your task.
Come back and check the edition next time you need this form. Editions change when the prescribing directive is reissued, when the information collected changes, or when the required notice language is updated, and none of those events reaches you directly. Verifying not stated at the moment you download is the whole defence.
One thing this page does not do: tell you whether your submission will be accepted. We publish the document and explain how to complete it, and that is where our role ends. Nothing here is legal advice. Take questions about eligibility, applicability or procedure to not stated, to your servicing personnel office, or to the office named in not stated.
Questions and answers
- What is DD Form 1618?
- DD Form 1618, Department of Defense Transportation Agreement Transfer of Civilian Employees to and within Continental United States (Conus) (48 Contiguous States and the District of Columbia), November 1999.
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?