You have arrived looking for DD Form 1265. Before you download, confirm this is the right document: Request For Convoy Clearance. Full title: DD Form 1265, Request for Convoy Clearance, September 1998.
Your second step is the edition, not stated, listed as not stated. Your third is scope. Because the number carries a DD prefix, you use the same blank as every other military department and defense agency; no service-specific version exists for you to hunt down.
After that, turn to timing. The requirement comes from not stated; the form is maintained by not stated. Local implementing instructions fill in the dates, so check with the office that will receive your copy.
Last in this stage, choose your method: complete it on screen, or print the blank form and fill it out in pen. The sections below take each route step by step.
Begin at the top and move down. Enter your identifying data first, then the body of the form, then the signature block. The sequence is printed in that order because entries below frequently follow from entries above.
Check the edition before you type a word. The date appears on the face of the form; it should read not stated. When it does not, discard the file and take a fresh copy from this page. Department-level revisions replace the blank across all services simultaneously, which means an old printout can be out of step everywhere.
Look up an unclear item on the form face before anywhere else, then in not stated. Should the two texts conflict, the directive is the one you follow.
Download the form
Step one is picking the format. You have PDF to choose from, across 2 pages, with approximately 141 fields to complete.
All of it downloads free. When you are ready to work, do this: save the file locally, then open it in a full pdf application. Browsers often ignore field properties, and you can lose everything you typed.
What the form asks for
- 18. E T A and E T D at state lines, major road junctions, major bridges and tunnels, metropolitan areas and overnight halt sites. Continue on a separate sheet if additional space is required. a. location, line 1.
- 18.b. E T A, line 1
- 18.c. E T A date, line 1. (four digit year, two digit month, two digit day.)
- 18.d. E T D, line 1
- 18.d. E T D date, line 1
- 18.a. location, line 2
- 18.b. E T A, line 2
- 18.c. E T A date, line 2.
- 18.d. E T D, line 2
- 18.d. E T D date, line 2
- 18.a. location, line 3
- 18.a. location, line 4
- 18.a. location, line 5
- 18.a. location, line 6
- 18.b. E T A, line 3
- 18.b. E T A, line 4
- 18.b. E T A, line 5
- 18.b. E T A, line 6
- 18.c. E T A date, line 3.
- 18.c. E T A date, line 4.
- 18.c. E T A date, line 5.
- 18.c. E T A date, line 6.
- 18.d. E T D, line 3
- 18.d. E T D, line 4
With the form finished, route it to the office named in not stated or in your organization's own instruction. Keep a copy first. People rarely regret having one and frequently regret not having one.
If the form points you to another document, you can find it by number alone. DD numbering runs across the whole Department, so you do not need to work out which service issued it — one number, one form, everywhere.
Watch out for one trap here. If your instructions cite a DA form as well, do not assume the numbers are connected. DA numbering belongs to the Army alone; DD numbering belongs to the Department and is administered by not stated or another Department office. The same number in each system means two unrelated forms, so read the prefix before you download.
Come back and check the edition next time you need this form. Editions change when the prescribing directive is reissued, when the information collected changes, or when the required notice language is updated, and none of those events reaches you directly. Verifying not stated at the moment you download is the whole defence.
Finally, understand the limits of what you have read. This page distributes a published Department of Defense form and describes how to fill it out. It does not give legal or procedural advice, and it cannot promise any outcome for your particular case. For that, contact not stated, your administrative office, or the authority identified in not stated.
Questions and answers
- What is DD Form 1265?
- DD Form 1265, Request for Convoy Clearance, September 1998
- Which edition is current?
- Not stated by the publisher
- Who is responsible for this form?
- Not stated
- In which formats can it be downloaded?